---
title: Automations
description: "## What it does An automation is a task VuloPilot does on its own, on a schedule, so you do not have to remember. This plugin includes two ready-made ones: | Automation | What it does | | --- |…"
url: "https://vulopilot.com/docs/automations/"
updated: "2026-10-10"
category: Automations
---

# Automations

## What it does

An automation is a task VuloPilot does on its own, on a schedule, so you do not have to remember. This plugin includes two ready-made ones:

| Automation | What it does |
| --- | --- |
| **Run Full Site Scan** | Checks your whole website and refreshes all your scores |
| **Send Visibility Report** | Emails you a summary of how visible your site is, what issues exist and what opportunities you have |

## Why it matters

Scores and problems change as your site changes. A scan that runs every week keeps the dashboard honest, and an emailed summary keeps you informed without logging in.

New to VuloPilot? See [GETTING-STARTED](https://vulopilot.com/docs/getting-started-with-vulopilot/).

## How to use it

1. Open **VuloPilot → Automations**. Both automations are listed at the top.
2. Switch on the one you want.
3. Choose how often it runs: **daily**, **weekly**, **monthly** or **manual** (only when you start it).
4. Save.

![](https://vulopilot.com/wp-content/uploads/2026/09/Automation-1024x363.png)

**For the email report,** first set where it goes: **Settings → Notifications → Email Settings** (Notification email, Sender name, Sender email), then click **Send Test Email** to make sure it arrives.

![](https://vulopilot.com/wp-content/uploads/2026/09/Email-Notification-1024x548.png)

## Are they working?

| Card | What it tells you |
| --- | --- |
| **Automation status** | How many are **Active**, **Not active**, need setup, or have **Errors** |
| **Needs your attention** | Automations that failed. "Great job! Your automations are running smoothly." means all is well |

The Dashboard's **Automation status** card shows the same information.

![](https://vulopilot.com/wp-content/uploads/2026/09/Automation-Status-1024x354.png)

## If one fails

The attention card says "The last scheduled run didn't complete successfully."

1. Click **Try Again**.
2. If it fails again, read the reason shown. Common reasons: no email recipient is set, or email delivery is not available on your site.
3. Still stuck? See [TROUBLESHOOTING](https://vulopilot.com/docs/troubleshooting-and-faq/).

## Fine-tuning (optional)

Go to **Settings → Automation**. The defaults are safe. Change them only if you have a reason.

| Setting | What it does | Why you might change it |
| --- | --- | --- |
| **Cooldown duration (minutes)** | The minimum wait before VuloPilot acts on the same issue again | Prevents repeated actions in a short time |
| **Maximum retry attempts (times)** | How many times a failed task is retried before giving up (0 to 5) | Set 0 if you never want retries |
| **Delay between retries (minutes)** | How long to wait between tries | A longer wait helps with temporary problems, such as a busy server |

![](https://vulopilot.com/wp-content/uploads/2026/09/Automation-Settings-1024x566.png)

## A note on timing

Scheduled tasks run when someone visits your site, so on a very quiet site a run can start a little late. That is normal.

## Related

- [REPORTS](REPORTS.md)
- [SETTINGS](SETTINGS.md#notifications)

## **Workflow automation (Pro)**

Available with [VuloPilot Pro](https://vulopilot.com/pricing/) with the Workflow Automation module on. It goes beyond the free automations:

- ****Conditions:**** run a rule only when every condition is true, for example "only when the score drops below 70".

- ****Retries:**** if a step fails, it is tried again, and the number of retries is limited.

- ****Workflow builder:**** build a sequence of steps visually.

- ****Logs:**** every run is recorded with what happened at each step, so you can see why something did or didn't run.

![](https://vulopilot.com/wp-content/uploads/2026/09/Workflow-automation-1-720x1024.png)